Reserve your place on Tour by 27th October

admin 2019 Tour

49 Balhousie Street,
Perth. PH1 5HJ

tour-coordinator@perth-youth-orchestra.org.uk

Dear Parent/ Carer,

Perth Youth Orchestra’s 2019 Tour

We now  have 62 players and 12 staff who have signed up for next year’s tour. If you would like to take up one of the remaining places please contact us as soon as possible – using the FORM below.

We are delighted to say that next year’s tour will see Perth Youth Orchestra returning to Italy, to Florence and its surrounding area. In particular, we look forward to returning to the Festival Orchestre Giovanili, an international festival of youth orchestras, where we received an amazing welcome in 2013. In Florence, at one concert alone, 2000 people stood in the crowd, and probably just as many more sat listening in the restaurants, around the city’s Piazza della Signoria.

The tour dates are confirmed as Tuesday 2rdJuly until Monday 8th July 2019 – and our flights will be from Edinburgh to Pisa, with British Airways, changing at Heathrow. We will use coaches between Perth and Edinburgh and, as required, for the journeys in Italy. Our accommodation, and base for the tour, will be at a good quality hotel just outside Florence. Once we have arrived, breakfasts, packed lunches and evening meals are included in the price. Main meals times may vary to suit our concert itinerary. Members will be expected to buy their own food en route to and from Italy. A full programme of concerts and social events is being prepared. Thank you to all who attended the Information Evening on 24th September – our next meeting will be in May 2019 but we plan to issue a regular newsletter with more details as they become available.

For those who are planning to join the tour at this stage  – please use the online FORM below.

Reserve a Place – the form asks for your contact details/ child’s name, school, instrument(s) and date of birth etc

Confirm your payment – a non-returnable deposit of £250 now required by Friday 27thOctober, 2018, with the balance due payable in ten monthly payments (November 2018-August 2019) of £70 – commencing 28th November. If you are booking a place for a second or subsequent family member the deposit will be £230 followed by ten monthly payments of £40 (commencing 28th November). We recommend these savings programmes to help families to spread the costs. Alternative payment schemes can be agreed – please call me.

Our bank is the UNITY TRUST BANK, Sort Code 60-83-01, Account Number 20353591 – (or cheques can be made payable to Perth Youth Orchestra), to reach us at the above address by Friday 27th October 2018. Please create a payment reference code starting PYO2019 – then add the player’s surname eg PYO2019Henderson.

 You are kindly requested to set up an electronic monthly standing order ONLINE – or use the above details in Standing Order form which should be sent directly to your bank.

Prompt and regular payments will help ensure that we can insist on the highest level of service from the travel company. Please take a moment, in December, to check that your standing order payments have started.

If you let us know that you are seeking financial help we can help to approach your child’s own school; parent teacher association and parent council, school trust funds or bursaries, who may offer support in exchange for a short concert or an article about the tour for the school magazine. There are many other sources of funding with which we can put you in touch. Let other people know that you are excited about your son/ daughter performing in Italy. Talk to them about the tour and write now seeking sponsorship. If you have already requested more details about supported funding, I will be in touch with you soon to discuss the best options. Any such enquiries are handled in the strictest confidence.

Perth Youth Orchestra will continue its fund raising and concert schedules, raising the orchestra’s profile in the local community. PYO aim to raise £25,000 to support our instrument transport costs, printing, publicity and cultural visits. Without such a massive fundraising effort, the cost of the tour would have been closer to £1200 per person. As we seek financial help from established trusts and institutions we are very conscious that a measure of their support is determined by how hard we work to help ourselves. Our major sponsors are regularly present at our fundraising events and concerts and they do reward your commitment. We encourage you to give your support by attending all PYO concerts and fundraising events.

Yours faithfully,

Andrew Mitchell

PYO Tour Coordinator

www.perth-youth-orchestra.org.uk


Complete online to save postage – please confirm that your son/ daughter will / will not be joining the tour AND that payments have been arranged as requested/

Reserve a Place

Player's name*
Date of Birth*
Main Instrument*
2nd Instrument
School/ College*
I wish to reserve a place on the Summer Tour 2019 for my son/ daughter (named above).*
Deposit paid:*
Standing order:*
Parent/carer's name*
Phone:*
-
Contact E-mail*
Comments/ questions about the tour and suggestions for PYO Fundraising events you are willing to support.
Please contact me with details of how I can obtain support funding for the tour....*
Data Protection: Do you consent to us (Perth Youth Orchestra) using your data to communicate with you about the tour, other concerts and coming events. During preparations for the tour we will prudently share your data, on your behalf, with the travel company and other agencies such as airlines who may request it.*
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